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Author's Guide

Guidelines for preparing, submitting and presenting papers for the Modelica Conference

Presentation preparation

The presentations are to be uploaded to the conference computers from flash drives during the coffee break preceding the presentation at latest. Presenters are encouraged to upload the presentations on arrival. Please contact the technical support in the room or at the conference desk. 


Vendor session is strictly 45 minutes at most. The tutorials could take up to 3.5h, including breaks (breaks are up to the presenter).

Regular presentations are scheduled at 20m + 5 mins for discussion / presenters exchange etc. As a rule of thumb, your presentation should have around 20 - 25 slides. 

Technical equipment

For tutorials and vendor session the presenters are expected to have own notebooks with VGA connector. Please make sure your notebook supports VGA output or you have a (tested) reduction to VGA. Please contact us if in doubt.

For the rest of scientific programme there will be provided notebooks with Windows 7 and a wireless presenter with laser pointer. Usage of own notebooks is discouraged. Please contact us in advance to discuss exceptions.

A sounding will be prepared for all presentations except for tutorials, including wearable microport and microphones for discussion. 

Aspect ratio

Please prepare your materials to fit the 4:3 aspect ratio. Widescreen format will be reduced to fit the 4:3 screen, which may make the text too tiny. 

Supported filetypes

Please prepare the slideshow either in powerpoint or in pdf. Supported file types are ppt, pps, pptx, ppsx or pdf. Please let us know in advance if you need to present video or other multimedia. 

Poster Session

Before poster session (Tuesday, 4pm, Meridian room), the poster presenters are asked to place their poster to the numbered stand during the lunch break.

The poster stands are 120 x 150 cm (width x height, inner area 115 cm x 145 cm portrait orientation). The recommended poster size is A0 portrait. We do not provide any template.

Preparation of full papers

Please use these templates for the creation of full papers. Templates are available for MS Word and LaTex.

Authors using Ubuntu 16.04 LTS might get papers missing the section numbers, due to a bug in the LaTeX distribution of the titlesec packagee. If that happens, please update the template, as the latest version provides a workaround.

Please make sure that your submission has been created according to the Modelica Formatting Guidelines. You may use these guidelines also if you do not want to use one of the templates. 

For the final submission, there will also be the possibility to submit Modelica example model files that correspond to your publication. These files will then be attached to your paper in the electronic proceedings.  

Submissions process

Papers should be submitted via the EasyChair conference management system:

There you can also read your reviews and hand in the final paper after the reviewing process has taken place. In order to submit a paper, you need to have an EasyChair account. Simply follow the provided instructions to create an account. The same account can be used for several conferences over several years, so if you have already participated in a Modelica conference you might already have a valid account.

Once you have logged in, you can upload your contribution in the section: "New submissions". Simply follow the instructions.

The paper submission form includes the option to mark suitable topics for your paper. Please use this feature since it helps us to find suitable reviewers for your paper. Furthermore, there is the option to attach a .zip file to your paper. In this way, you can provide example models that correspond to your paper.

Final Paper Submission

Additionally to your paper, you should also submit a copyright agreement that gives the Modelica Association the non-exclusive right to publish your paper. Fill out this form, add the signature of the main author, scan it and attach the corresponding pdf-file to your submission. Use the file name "copyrightLicense.pdf".

In case you have any problems, please send an email to

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